todoist (opens in new tab) is the brainchild of Amir Salihefendić, a Danish entrepreneur. He created the app when he was in college in 2007 as a solution to plan his schedule while juggling schoolwork and many other extracurricular activities.
Doist Inc is the parent company of Todoist. It also has another app called Twist for team messaging and collaboration. The company crossed $14 million in annual turnover in 2022.
Many people around the world, both individuals and organizations, have adopted Todoist as their note-taking and productivity app (opens in new tab)† The app currently has 20 million users. We tested Todoist to see why many customers rank it above other similar apps.
Todoist: Subscriptions and Pricing
There is a free level of Todoist that anyone can sign up for. However, this tier has limited features, making it ideal for testing the app before deciding whether to pay for an upgraded package. If you decide to pay, there are two packages to choose from; Professional or business.
The Pro package costs $4 per month and the Business package $6 per month. Todoist offers significant discounts if you pay for an annual subscription in one go.
The first feature to look out for when opening Todoist is: create tasks. On the dashboard, there is an Add Task button that is easily accessible. Click on it and type in any task you want. The next thing is to set a due date for this task. It can be any date you want, but you’ll see some suggestions for tomorrow, this weekend, and next week. You can leave it without an expiration date if you’re not sure.
You can add comments to any task you create by typing or dictating using voice commands. There is also an option to add files to this comments section. You can also create a subtask under each task. Once you’ve reached all the objects of a task, mark it as complete and it disappears to make way for other tasks, so your dashboard doesn’t get cluttered. Repeat this step for as many tasks as you want.
The next feature you should know about is adding projects. You can color-code these projects to distinguish them from one another. A Todoist project is a collection of tasks grouped under one umbrella. You can add as many tasks and subtasks as you want to each project. Similarly, you can rearrange the tasks by dragging and dropping them where you want them. The app allows you to set reminders for any task, but this feature is not available in the free version. The reminders can come via email notifications, push notifications or SMS notifications.
If you have a lot of tasks on your dashboard, searching them manually can be a challenge. But Todoist has the Filters feature to help you with this. This feature gives you custom task views based on specific metrics, such as due dates, the project they’re grouped under, and the user they’re assigned to.
Todoist has integrations with third-party business apps (not available to free users). Examples include Dropbox (opens in new tab)Zapier and Google Calendar (opens in new tab)†
Todoist: Interface and in use
Even if we were determined to throw mud at Todoist’s name, we wouldn’t do it with Todoist’s UI. The app is very easy to use, so we understand why millions of people around the world have chosen it as their to-do list app.
The Todoist app is so unique that it has managed to compress a lot of features into a minimal interface. Ever opened a box with another box inside that contains another box? This is what it feels like to use the Todoist app. You keep discovering new features as you navigate to different segments of the app.
Todoist: Customer Support
If you come across a challenge, you can contact Todoist directly via email or Twitter. There is no live chat or phone support, which we consider a drawback. To make up for this, Todoist offers a Help Center with detailed user guides and articles on every aspect of the app.
Todoist: the competition
Todoist’s main competitors are TickTick, Asana (opens in new tab)and Google Tasks. Todoist’s main advantage over these rivals is its ease of use.
Todoist: Final Verdict
We consider Todoist to be one of the best apps you can use to plan your personal and work schedules. The app has a lot of task management features and the user interface is nothing short of fantastic. However, the drawbacks of the app are that they are relatively expensive and have limited collaboration features compared to competitors.
We’ve highlighted the best note-taking apps.