Mail and Calendar (formerly known as Windows Mail) is an email client (opens in new tab) Microsoft has developed for users of the popular Windows operating system. It should not be confused with Outlook, the other well-known email app from Microsoft.
Microsoft released the first version of Mail in 2005 for the Windows Vista operating system. Then it was a fundamentally new app with advanced features like never before. It had better security, spam filtering and email attachment blocking, among other notable features.
Microsoft has continued to support Mail from Windows Vista through to the latest Windows 11 operating system. Windows users should recognize it as the email client preloaded on their devices.
Mail and calendar: subscriptions and prices
It doesn’t cost a cent to use the Mail app. Just download it from Microsoft Store and you can enjoy all its features for free.
Email and Calendar: Features
The rationale behind using an email client is to manage multiple email addresses from one app. Instead of downloading different apps or opening separate tabs in a web browser, you can add multiple accounts to Microsoft Mail and track all your emails.
After launching the app, the first step is to add an email account. It supports emails from Outlook, Google, Yahoo, iCloud, an internal Microsoft Exchange server, or any other email service that uses the Internet Message Access Protocol (IMAP) or Post Office Protocol (POP).
Choose the email provider you use and the app will redirect you to a built-in browser window where you sign in and access your emails. The login process works smoothly if you have valid credentials. After that, wait for the emails to sync and you’re good to go.
you can your Inbox to see any unread email you have. After reading, you can respond from the app or forward the email to other email addresses. You can also archive emails to save them somewhere outside your inbox for later retrieval.
Using Microsoft’s Mail Bayesian spam filtering to protect users from suspicious emails. This technique works by correlating the use of specific words with spam and non-spam emails and then applying a mathematical formula to calculate the probability that an email is spam or not.
Any new email marked as spam is automatically sent to a Spam folder where it will wait for final deletion after 30 days. This waiting time is because the spam filters are not perfect and can mark a valid email as suspicious. That’s why you can always go to the Spam folder if you expect an email but can’t see it in your inbox. The app’s filters may have sent it to the spam folder. If so, you can move it back to the original inbox.
To compose a new email, search for the new e-mail button and click it. It opens the composition panel, where you type the text you want to send. You can send email to one address or to multiple addresses at once.
You can attach documents such as photos, videos and PDF documents to your emails. However, this app has a maximum file attachment of 25 MB. To get around this limit, you can upload the file to a third-party cloud storage service (e.g. Dropbox or OneDrive) and link to it in the notification panel.
With this app you can insert tables, pictures or emojis in emails. Similarly, you can add a virtual drawing canvas and use your mouse as a drawing pencil to create diagrams. This feature is a unique one that you will hardly find in a typical email client.
To make sure you don’t miss any important emails, Mail lets you enable notifications for each account. Doing so will automatically notify you when a new email arrives in your inbox, even if the Mail app isn’t currently open. You can record a notification sound to get your attention when you are not operating your PC.
Mail allows you to assign signatures to any of your email accounts. These signatures are text that appears at the end of every email you send, similar to signing a letter. They make the sender look professional and are therefore common in business environments.
You can create automated replies for every email that arrives in your inbox. This feature is often used to tell people that you will not respond to their emails right away and to notify them if you are on vacation or personal leave. It’s useful in the workplace so you don’t have people waiting for a response without knowing you’re off duty.
Mail has integration with other Microsoft apps such as: Calendar and To do that come preinstalled on Windows PCs. Thanks to these integrations you can open the calendar (opens in new tab) or To Do List App (opens in new tab) in your Mail dashboard and manage your business schedule and tasks.
E-mail and calendar: interface and in use
This app offers one of the best user interfaces for an email client. It is minimal and uncluttered, making it easy for any user to navigate. You’ll probably find it easy to play around with the app’s features and settings.
Email and Calendar: Support
If you run into any challenges, there is an internal link to a FAQ page for the Mail app where you may find a solution. If not, you can contact Microsoft support team directly via email or live chat.
Mail and agenda: the competition
The best alternative to Microsoft Mail that we can recommend is Mozilla Thunderbird (opens in new tab). It is free and offers many more features than its counterpart. It is an open-source tool, which means that any willing developer can create features for it and make it available as add-ons. Many developers do that, making Thunderbird the email client with the most comprehensive feature set.
However, Thunderbird has a pretty archaic interface. Microsoft Mail is a much more user-friendly tool.
Mail and agenda: final verdict
Microsoft Mail is free and easy to use and comes with the Windows operating system. Therefore, it is an email client that we will recommend to any Windows user. It allows users to manage multiple emails seamlessly, which is useful for both individual and business use. However, the app is exclusive to Windows users – there is no mobile version or one for macOS or Linux, which we consider a drawback.
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